Allegany Public Library
Disaster Policy
President
During and After A Disaster
- Makes critical decisions in conjunction with Library Board and Director
- Works with public safety officers to determine when building is safe for reentry
Vice-President
Regular Duties
- Ensures insurance coverage is up-to-date
During and After A Disaster
- Oversees utility restoration (electric, water, gas)
- Contracts with construction companies for building restoration
- Submits insurance claims
Treasurer
Regular Duties
- Maintains historical library photos and documents
During and After A Disaster
- Facilitates emergency funding (Memorial Association if necessary)
- Acts as financial liaison with FEMA, if appropriate
Secretary
During and After a Disaster
- Acts as a conduit for public information of the disaster
- Contacts media with library-related announcements, including library closure and re-opening
Corresponding Secretary
During and After a Disaster
- Photographs the damage to the collections and library contents, as well as damage to the building, if appropriate
Director
Regular Duties
- Ensures disaster plan is updated regularly
- Creates and maintains telephone list
- Ensures annual fire inspection is done promptly
- Assures Fire extinguishers and Smoke detectors are maintained
During and After a Disaster
- Maintains direct communication with Library Board
- Begins salvage operations after building is deemed safe
- Supervises staff and volunteers.
- Reestablishes computer network.
Business Manager
During and After a Disaster
- Tracks and coordinates emergency expenditures
- Authorizes payment for supplies and services if needed.
Library Closure Procedure
Short Term Closing (i.e. bad weather, burst sewer pipe, electrical outage, etc.)
Library Director will contact Library Board President then staff.
Signs will be posted as soon as possible.
Long Term Closing (i.e. natural disasters, gas leak, fire, etc.)
The Library Director will contact the Library board starting with the President. The Disaster Response team will swing into action. A meeting will be arranged to discuss long term plans.
Emergency Evacuation Procedures
The librarian at the front desk is responsible for evacuation the first and second floors. The librarian downstairs is responsible for evacuating the Children’s Room.
In case of a librarian being incapacitated the other librarian is responsible for all 3 floors.
Emergency responders and the Library Director will be called at the earliest possible opportunity.
Location of Emergency Supplies
First Aid Kit: Front desk filing cabinet lower drawer
Fire Extinguishers: 1st Floor – Near front exit.
2nd Floor – Near OPAC computer.
Children’s Room – Near emergency exit.
Emergency Contacts
Police / Fire / Ambulance: 911
Village Police: 373-0873
Village of Allegany/Non-Emergency: 373-1460
Gas Company: NYSEG: 1-800-572-1121
Electric Company: National Grid: 1-800-892-2345
Phone Service: Spectrum 1-800-892-4357
President: Charlene Sendlakowski: 372-5056
Vice-President: Rachel Elser 244-2559
Treasurer: Erik Jones 307-8654
Secretary: Sue Kalman 917-226-8571
Corresponding Secretary: Robyn Straub 373-0618
Director: Nate Austin: 933-7219 / (585)307-4959 (Cell)
Business Manager: Emily Lycett 585-307-9202
Updated: 5-20-2024